Benefits
The most compelling reasons for using a document management application like IMS are to accomplish faster retrieval of conventional paper documents, protect paper documents from fire, water, or theft, ensuring an audit trail of who did what and when, relieving the burdens of back-end storage space, and never losing a document again.
Ask Yourself:
Why pay a sales rep or executive position $40 hourly (inc. wage burden) to spend hours a day, week, and month searching for documents. Why pay hundreds or thousands a month for storing old documents? Why purchase insurance for your building, office equipment, cars, or any item of importance and not your most important and sometimes critical information contained on paper? How do you prove a document has not been manipulated by an employee or someone else in a court of law? Think about your most critical documents. Could you afford to lose even one document if in a litigation or audit situation?
The workflow of documents and other digital files become more efficient with distributing and controlling information within your organization. Thus, simplifying processes by automating redundant functions of handling information/documents, and performing intelligent document routing/tracking processes. IMS helps increase instant availability of documents or digital files within your departments and increases security. This improves adherence to record-keeping compliance with Sarbanes-Oxley, HIPAA, SEC, NASD.
See also